Yearly & Daily Inspections (Frequently Asked Questions)
This information has been copied directly from the Ministry Of Transports website to help you under any requirements you may need to address when hauling a trailer. If you have any specific questions please feel free to contact us as well but your best source for up to date accurate information is the Ministry. Below is a link to their website
Vehicles that require daily inspections
- trucks, trailers and converter dollies, on their own or in combination, with a total gross weight or registered gross weight of more than 4,500 kg
- buses designed to transport 10 or more passengers, and any trailer towed by one of these vehicles
- accessible buses modified to be used to transport persons with disabilities, if not being used for personal purposes only, and every trailer towed by one of these vehicles
- school-purposes vehicles and buses operating under contract with a school board or other authority in charge of a school being used for the transportation of 6 or more children or adults with a developmental disability
How daily inspections work
- the vehicle is inspected before it is driven
- the inspection is conducted with the use of a schedule listing the vehicle components and systems that require inspection
- an inspection report is completed
- the inspection and report are valid for 24 hours
- the driver carries the inspection schedule and report in the vehicle
- the driver records on the report any defects found while en route and at the end of the trip or day
- the driver reports defects to the operator at the time they are discovered - the operator must repair the defect immediately, or before the next dispatch, and keep records of repair
How to complete a daily inspection:
You may choose an inspection procedure (circle procedure or walk-around) that best suits your vehicle and its location. No matter which order of items you choose, you must inspect each item on the applicable inspection schedule.
You must record any defects you discover on the inspection report and notify the operator about them. You must carry and produce an inspection schedule based on your vehicle, as well as a corresponding valid inspection report.
- if you find no defect on the vehicle, as defined in the inspection schedule, then "no defect" is recorded, and the inspection is valid for 24 hours.
- if you find a "minor" defect on the vehicle, as defined in the inspection schedule, the defect must be recorded and reported to the operator as soon as possible. The operator is required to repair any defects that do not meet the performance standards. The inspection is valid for 24 hours.
- If you find a major defect on the vehicle, as defined in the inspection schedule, the vehicle cannot be operated. You must record the defect, report it to the operator immediately, and the vehicle must be repaired prior to being driven.
If a defect as defined in the inspection schedule is identified after the inspection is completed, the defect must also be recorded and reported to the operator. Should the identified defect be a major defect, you must stop operating the vehicle until it is repaired.
Annual and semi-annual inspections
An annual inspection is valid for 12 months.
Trucks, trailers and converter dollies, alone or in combination, with a total gross weight, registered gross weight or manufacturer's gross vehicle weight rating of more than 4,500 kg require an annual inspection.
- Total gross weight: the weight transmitted to the highway by the truck and/or trailer - includes the driver, passenger, fuel, equipment, tools, cargo, etc. carried by the truck and/or trailer
- Registered gross weight (RGW): the maximum weight based on the fees paid for the truck licence plates - indicated in kilograms on the right (plate) portion of a truck's ownership next to "REG. GROSS WT." (trailers and converter dollies do not have a RGW)
- Manufacturer's gross vehicle weight rating (MGVWR): the maximum weight a truck is safely capable of weighing as declared by the manufacturer - indicated on the vehicle's vehicle identification number (VIN) plate
Regulation 611 (Safety Inspections): Personal-Use Pickup Trucks and Trailers
Effective July 1, 2019, pickup trucks and trailers for personal use are exempt from the requirement for an annual inspection (both the inspection and displaying the yellow decal/sticker).
A pickup truck and any trailer drawn by the pickup truck qualify for the exemption provided the following criteria is met:
- The pickup truck and trailer are being used for personal use without compensation; AND
- The pickup truck and trailer are NOT carrying commercial tools or cargo, or equipment of a type normally used for commercial purposes.
For the exemption to apply, the pickup truck must:
- Have a manufacturer’s Gross Vehicle Weight Rating (GVWR) of 6,500 kg or less AND
- Be fitted with either the original, unmodified box that was installed by the manufacturer or an unmodified replacement box that duplicates the one originally installed by the manufacturer.
For clarification or if you have any other questions please contact the MTO at Toll Free: 1-800-268-4686 - General Inquiry